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Research Ethics Board (REB)

The purpose of this page is to provide forms and information about the REB at CMCC for researchers, both internal and external, who require ethical review for their projects.

A Brief Overview of the REB Process

According to the Tri-Council Policy Statement, Article 2.1. and CMCC Research Policy, research involving human participants requires ethical review and approval by an REB before it commences. At CMCC, review is required regardless of: being funded or not, irrespective of funding source (internal or external); who is conducting the research; whether the research has been approved elsewhere. The level of review for each project is determined by the Office of Research Administration (ORA) at the time of registration, according to its own procedures, developed in conjunction with the REB, and according to the Tri-Council Policy Statement, which governs research involving human participants in Canada.

Once a project is received by the ORA, it will be determined which of the two streams of review that particular project qualifies for:

1. Expedited Review: which refers to a process whereby projects do not need to be seen in their entirety by the REB for full review, but rather can be reviewed by an agent designated by the REB to conduct an analysis of risk, as well as handle administrative issues with the proposal, which will need to be resolved before approval. A list of criteria by which projects may qualify for expedited review can be found in the Tri-Council Policy Statement, Articles 2.2-2.6. It is important to note that projects qualifying for expedited review may be suspended at any time at the request of the REB in order to undergo full review.

or

2. Full REB Review: which refers to research that has been deemed by the ORA not to qualify for expedited review according to the criteria mentioned in item 1, but must instead be reviewed at an REB monthly meeting. The REB is scheduled to meet once monthly, subject to quorum (i.e., where 50%+1 of the members must be present) and demand.

Note that for external submissions, the REB charges a fee for its review services, irrespective of which stream a project qualifies for. Please contact the ORA at ora@cmcc.ca for information on the fee, which will be required before a project can be entered for review in either stream. The ORA will accept cheques made out to the Canadian Memorial Chiropractic College, with “Research Development” in the memo section.

When the results of an ethical review are available for a project, the ORA will contact the Contact Investigator named in the Application to Involve Human Participants (found in Forms below). There are four decisions that may arise from a Full Review:

  1. Approval: meaning that the study may proceed as planned.
  2. Conditional Approval: where approval will be given subject to modifications, administratively overseen by the ORA, and when the ORA is satisfied that the REBs conditions have been met, the study may proceed.
  3. Resubmission: where a project may not proceed, but must once again undergo REB review, once adequate changes to the project proposal are made. If the REB votes to resubmit a project three times, it is automatically considered rejected; or
  4. Rejection: where a project is rejected by the REB, and may not be submitted for further review.

An Expedited Review will result only in decisions 1 or 2 listed above.

When a project has been approved, a pdf file of a Certificate of REB Approval will be emailed to the Contact Investigator. It is the responsibility of the investigators to keep this document on file, as it contains: the Project Number, an identifier assigned at the time a project is submitted to the ORA; an REB Approval number, assigned at the time that the project was given ethical approval, and; the duration of approval. Investigators must report on the status of their project, using the Project Report or Closure form provided below, by the expiry date listed on the certificate. Projects for which the expiry date has been reached, but for which the ORA has not received a status report, will be deemed closed, and will no longer be considered approved to continue testing.

Forms

Here are the CMCC templates for the Application to Involve Human Participants in Research. See the italicized descriptions for more information:

  • Faculty Proposal: Original Research This is the form that faculty members must use to submit a research project to the REB. “Original Research” includes projects entailing everything from surveys to randomized, clinical trials (RCTs).
  • External Proposal: Original Research This is the form that all non-CMCC researchers must use to submit to CMCC's REB.

Principal Investigators are required to report on all projects receiving REB approval (including expedited approval), at least once annually, in order to maintain their approval status. The forms below must be used to report on projects, or close them out, before the annual renewal date as listed on the Certificate of REB Approval:

  • Project Report Form: This form must be used for projects within one year of receiving REB approval, unless otherwise specified. Once completed, it should be submitted to the ORA, where a ruling will be made as to whether or not the project can continue. A successful ruling will result in an updated Certificate of REB of Approval being issued.
  • Project Closure Form: Once data collection is complete, this form must be filled out and submitted to the ORA as notification that the project has moved on to data analysis phase, or has been closed out.